Working with Security Groups

Owned by Nate Edwards
Jul 18, 2017

In Genesis®, food items (ingredients) are organized into existing databases, existing groups and user-added groups. ESHA Security adds a new category of groups that are used exclusively for security purposes, under the Security folder.

Security groups are treated differently from the other types of groups found in Genesis® R&D . A user can see those groups to which an item belongs, but they cannot change those groups unless they have Read- Write access to that group. Groups that they have Read-Only or No Access permissions will appear, but they will be grayed out and disabled. This allows the administrator to delegate responsibility for individual items to the users. By granting all users access to a group named, for example, “Public Items”, any user can then move an item in or out of that group freely. This allows users to share their items by adding them to a Security group that everyone can access.

When a role is granted access to a specific group that is explicit access permission. In addition, this access is inherited by all child groups beneath the group that do not have explicit access permissions of their own. If a child group has explicit access permission, then this permission is the access level granted for items in that group, and all of its children, unless the children have explicit permissions of their own.

If a user has no owner access or group access to an item, they receive the default access. Default access is set by the administrator, and applies to all items that have no other access permissions. (See the section on Settings.) When Security is in use, the Security Group and its folder will appear in the Groups section. Thus, any group or folder created in Security will be subsequently created in Genesis® R&D. Unless a default group is set, users will have to save their work to one of the Security groups for Security to be effective.

Create Groups

  1. Click the Groups tab.
  2. Click New.
  3. Select Folder or Group
  4. Type in the name for the new Group
  5. Click OK.

Edit (Rename) Groups or Folders

  1. Highlight the Group or Folder.
  2. Click Edit.
  3. Edit the Group or Folder’s name.
  4. Click OK.

Delete Groups

  1. Highlight the Group or Folder.
  2. Click Delete. You’ll get a warning message: “Are you sure…?”
  3. Click Yes.

To Select a Default Group for member of a role to save to

  1. Choose a Role from the Drop-down menu
  2. Highlight a Group in the Existing Groups pane
  3. Click Add.